These guidelines are supplementary to the rules of the Sir Julius
Vogel awards and the SFFANZ constitution. The guidelines do not
supplant any existing SFFANZ documentation, rules or policy.
Guidelines are reviewed each year as required.
Index
KEY Points
WHO Can Make Nominations
COSTS
WHEN Can Nominations Be Made
BASIC Eligibility
Year of First Release / Published
WHAT to Put On the Nomination
HOW Many Times May You Nominate?
HOW the Nomination Process Works
Possible Allocation of Nominated Works into Award Categories
KEY Points
- ONE nominated work per email please.
- You may make more than one nomination. Please send this to us
in another email. This is to avoid multiple nominations being
missed.
- Please go to the SFFANZ web-site to obtain the valid SJV email
address for this year.
SFFANZ prefers nominations to be made via email but postal
nominations are also accepted. Please post to "SFFANZ, c/o SJV
Sub-Committee, P.O. Box 13-574, Johnsonville, Wellington".
Please use a separate sheet of paper for each nomination. Please
state the total number of nominations made.
WHO Can Make Nominations
Nominations can be made by any member of the public OR by a
corporate / publisher.
NOTE : We accept nominations from within New Zealand and overseas.
COSTS
None. Making a nomination is free of charge.
WHEN Can Nominations Be Made
Nominations must be made during the nomination period, which will
be shown on the SFFANZ website. This period will vary from year to
year, but will be announced on the website in November at the
earliest.
BASIC Eligibility
The Creator of the Work must have either :
NZ Citizenship, Permanent Residency in NZ, Australian citizenship
but living long-term in NZ, or residency in NZ on a work / study
permit
Please check the SJV Rules for a detailed explanation of these
criteria.
The genre of the nominated work must be Science Fiction, Fantasy
or Horror
This is subjective - there are no guidelines for this but works that
are clearly outside this genre will be rejected by the SFFANZ
Committee
Year of First Release / Published
The award is held in the current year for works that were first
released in the previous calendar year. "Carry Forward"
nominations from the previous year's SJV Awards are excluded from
this criterion.
WHAT to Put On the Nomination
ESSENTIAL Information
This is to enable SFFANZ to verify and process the nomination.
- Name / Title of work
- Name of Producer / Author / Creator
- What the work is i.e. Novel, TV, Movie, Short Story, Web,
Collection, Comic, Art
- Year of First Release
- Publisher / Production company name
- How to contact the producer / author
E.g. personal email / publisher email / publisher address /
publisher phone number / work email / work phone number.
Please include all known contact options
- What category you think the nomination belongs to i.e. Fan
awards, Professional awards
- GENRE - science fiction, fantasy or horror
- Contact details of the person making the nomination e.g. email
or/and phone number
NOTE : If the only contact details you have are the publisher's
contact information on the book you are nominating, that should be
sufficient.
HELPFUL Information But NOT Essential
- Other details about the work, that might be relevant
e.g. the media it appears in - radio, web
- Where to get a copy of the work
- Any other comments you wish to add
HOW Many Times May You Nominate?
- You may nominate as many works as you feel is appropriate.
- You may nominate more than one eligible work in the same
category. This would suit people who are major fans of one media
in particular e.g. people who read a lot of books or short
stories.
- You may nominate the same work in multiple categories if it
fits the criteria of those categories.
- You MAY NOT nominate a work more than once in any given
category.
HOW the Nomination Process Works
- The works that appear on the voting form are determined by how
many nominations it gets.
- The more nominations a work gets, the greater the chances of
it getting onto the voting form.
- There is a limit of 5 works per category, OR 7 if there are
ties in the number of nominations.
Possible Allocation of Nominated Works into Award Categories
- Nominated works are most likely to appear on the voting form
in their originally-nominated categories.
- Occasionally, there may be a need to move a nominated work
into a more appropriate category.
- Nominated works may also be moved into another category if the
nominated work is the only one in its category.
- In the event of a large number of nominated works in any given
category - nominated works in that category with the least
nominations will be dropped from the final voting form.
- The option to "Carry Forward" into next year's
awards and "No Award" will be presented as options for
voting, if there is only one work in that given category.
- As the type of eligible nominated works will vary from year to
year and the number of nominations will also vary, the
allocation of works to categories may also change from year to
year.
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